Agenda – May 12th 2020

LYDFORD PARISH COUNCIL

From the Clerk:

 John Bright

website:www.lydfordparishcouncil.com  email:[email protected]

The Parish Council is summoned

To meet on

Tuesday 12^th May 2020 at 7:00pm

As prescribed in The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, this meeting will be held online.

Members of the public and press wishing to observe or participate in the public session are invited to communicate with the clerk by email in the first instance. Matters for the Council to consider can also be emailed to the clerk: [email protected].

A G E N D A

1. Apologies for absence

• Declarations of Interest

In accordance with the Code of Conduct, members are required to declare any personal or disclosable pecuniary interests, including the nature and extent of such interests they may have, in items to be considered at this meeting.  Members are also reminded that any change to their Declaration of Interests must be notified to the Monitoring Officer  within 28 days of the change.  

• Minutes of the meeting held 14^th April 2020

To resolve to agree the minutes

• Matters arising from the meeting 14^th April 2020 

• Reports from Outside Bodies

• Borough Councillors Report

• Emergency Planning 

To consider any further actions necessary under the present Covid-19 crisis

• Audit
• To agree actions following internal auditor’s report

1. To resolve to approve the following external audit documents
2. Certificate of Exemption
3. Annual Governance Statement
4. Accounting Statements

(documents previously circulated)

• Climate Change Emergency (Standing Item)

Resolved to put this matter back for a future (Post-Covid) meeting

1. Public toilets (standing item)

Resolved to put this matter back for a future (Post-Covid) meeting

1. Finances

1. To resolve to approve the payments:

1. J Bright                                          £ 249.28 (Pay April)    
   1. HMRC                                           £ 57.80 (PAYE April)  
   1. N Grigg                                         £ 71.00 (Toilets)
   1. Penny Clapham                            £ 55.00 (Internal audit fees)
   1. West Devon BC                            £ 67.12 (2019 elections recharge)
   1. J Bright                                          £ 51.65 (Toilet materials)

• To note payment made under Financial Regulation 4.1:

1. Alpha Flags                                  £ 131.00 (New Union Flags)

All payments to be made online

1. Planning Applications:

None received

1. Correspondence

See items listed below

1. Any other urgent business for discussion

By permission of the chairman.

Signed  Clerk to the Council                     Date 4^th May 2020

Date of next meeting – Tuesday 9^th June 2020

Correspondence distribution:

	Correspondent	Subject / Content	Distribution method & date
01	Clerk	Internal auditor’s report 2020	26.4.2020 emailed to Councillors. To agenda for action
02	Clerk	Documents for external auditor 2020	1.5.2020 emailed to Councillors. To agenda for adoption
03